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How do I submit a room reservation request?


Login to the room reservation system (https://reserve.utdallas.edu/VirtualEms/) and select the Reservation tab, located on the menu bar. Select the template that applies to the type of reservation you want to submit and click on it. Once you select the template, please read the information in the window on the right to make sure you selected the correct one. If you are satisfied that you selected the correct template proceed to the When and Where area on the left to enter data into the request criteria. STEP 1 - WHEN & WHERE 1.    In the When and Where section located on the left of the screen, enter or click on the calendar icon to select one date, or range (recurrence) of dates for your event. 2.    In the Time section, enter the Start Time and End Time in the blank fields or select the dates using the calendar icons to the right of the fields. 3.    Select the Facilities (location) you wish to use o    Outside the Student Union o    Student Union Building 4.    If only one option appears in the drop down, that is the only location available using that particular template. 5.    In the Setup Information section, enter your event's Attendance number. 6.    From the dropdown list, select a Setup Type. 7.    To further narrow your request, click Availability Filters and select the Room Type and/or Features you need. 8.    Click Find Space. A listing of available location will appear in the Availability section on the right side of the screen. If room options don’t appear, "no room" is available based on the information you entered. You can modify you criteria from this location. STEP 2 - LOCATION 1.    After clicking Find Space (see Step 1 above), the Location tab displays the rooms in the Availability section. You can click to show results as a list or a grid. 2.    Click on the room name to view building details, room details, setup types and features. 3.    Choose a location by clicking the + sign to the left of the room you wish to request. 4.    Your choice will be displayed in the Selected Location section. To remove a location, click the red X to the left of the space. If you choose more than one location for your event, the Event Coordinator will select the best location that suits your needs. 5.    When complete, click the Details tab. STEP 3 - DETAILS 1.    After clicking the Details tab you will need to add specific information to your room request (this is the actual application which is reviewed by the SOF or FSL department). 2.    Complete the necessary information. Required information is indicated by a red asterisk *. 3.    Click Submit Reservation when complete.

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